How do you assign a note to a team member?
In the note itself or in the project list, you pick a person from your team. From that moment the note appears in their personal view, and everyone else can see who is responsible for it.
Team, roles & assignments
Every task has an owner and a status.
In short
Notes can be assigned to team members and tracked by status, so it is always clear who is working on what and what is still open, without anyone having to ask around or schedule a status meeting.
- Assign notes to colleagues
- Track status per note
- Replies and follow-ups on the note itself
- Multiple seats per plan
Approval flows that do not live in an inbox
When feedback, ownership and status live on the same object, you no longer need a status meeting to find out where the project stands. Anyone can check the current state themselves instead of waiting for someone to summarize it.
Who sees which notes within a team?
By default, every invited team member sees every note in a project. Assignment means responsibility, not a visibility restriction – so the whole team stays informed even when a task formally belongs to one person.
How do you reply to a question on a note?
You can reply directly on the note instead of writing a new email or chat message. The thread stays attached to the note, so the history of an item remains traceable at any time, even months later.
How many team members fit into which plan?
Team includes 2 users, Agency 5 and Company 15, priced at €9.99, €19.99 and €29.99 per month respectively. All features, including assignment and status, are available on every plan.
How does assignment connect to bug tracking and notifications?
As soon as a note or a reported bug is assigned, the responsible person receives a notification. Status, assignment and notifications work together so nobody has to manually announce a task to the team.
What mistakes commonly happen when distributing tasks?
A classic mistake is assigning tasks only verbally, so they end up undocumented anywhere. Without a fixed status, an item quickly falls out of sight. Assignment in nootiz makes responsibility visible and permanently traceable.
What are the limits of the team feature?
nootiz manages ownership and status for feedback and tasks around a website. It does not replace a full project management tool with time tracking or resource planning – it stays deliberately lean and focused on website feedback.
How does assignment support collaboration with external clients?
On client projects it is often unclear who internally owns a given piece of feedback, especially since the client has no visibility into internal responsibilities. Assignment in nootiz solves that without the client noticing anything: they leave their note as usual, while internally it is clear who handles it. If ownership changes, say because a colleague is on leave, the note can be reassigned without asking the client anything. For the client the process stays equally simple regardless of how many people are working on their project behind the scenes – a difference that becomes especially noticeable at agencies with a team composition that shifts from week to week.
Frequently asked questions
How many users are included?
Team includes 2 users, Agency 5, Company 15. For more seats there is Enterprise.
Can I assign a note to several people at once?
A note has one clear owner; for joint discussion you use the reply feature directly on the note.
Are there different roles with different permissions?
Team members manage notes and assignments together; granular role management is not currently part of the feature.
Can a client see who a note is assigned to?
Yes, the assignment is visible to everyone in the project, including the client who created the note.
Can I change an assignment later?
Yes, a note can be reassigned to a different person at any time, for example when responsibilities change during the project.
What happens if a user leaves the team?
Their assigned notes remain intact and can be reassigned to another team member.
Does the client notice an internal reassignment?
No, nothing changes in the process for the client; ownership is adjusted purely on the internal side.
Keep reading
Deeper pages on platforms, comparisons and hands-on workflows.
Use case
Approval workflows for project managers
For project managers who want to know a site's approval status without calling a status meeting.
→Use caseWebsite relaunch feedback
For relaunch projects where many stakeholders review one staging version at the same time.
→GuideThe design review process: stages, roles, timeline
How to structure a design review – with clear stages, responsibilities and a realistic timeline.
→Comparisonnootiz as a Pastel alternative
nootiz is a Pastel alternative focused on ongoing projects rather than one-off review links: notes, statuses, assignments and developer metadata inside a persistent project.
→PlatformWebsite feedback on staging and protected environments
On staging, preview and password-protected sites nootiz works by serving the snippet in the staging environment. Anyone with the link and, if needed, the password can leave notes directly.
→PlatformWebsite feedback tool for Squarespace
On Squarespace you add the nootiz snippet under Settings → Advanced → Code Injection (header). After that anyone with your link can leave notes on the page without signing in to Squarespace.
→Stop collecting feedback in email threads
Add the snippet, share the link, collect feedback right on the page – live in under 5 minutes.